The production of PPT is a common thing that many people do during their work. However, if there is a lack of clear process guidance, it is easy to waste time in chaos and rework.
Clear goals and audience analysis
If you want to make a film that is a visual display similar to projection, you must first figure out what the core goal of the demonstration is before you start making any film. The purpose of visual content presentation this time is mainly to report situation analysis to the top. Is it to introduce the main products to the other party, or is it a training course for internal employees? Different purposes determine the focus of the display content and the style of the entire film. Secondly, we must carefully and carefully analyze the identity and background of the people watching the film. There should be obvious differences between people facing company management and colleagues working on the front line in how deep the language should be, how detailed the data needs to be, and how to select each case. This step is a special step that determines the direction of the entire visual presentation document.
Knowing your audience's expectations and knowledge level will help you select the most effective information and prevent content from being too esoteric or too superficial. For example, technical sharing may require detailed psychological data and schematic diagrams to be clearly explained, while market-level reports are to a large extent more focused on trend conclusions and suggestions around the actions given. Investing time in analyzing the relevant situations in the early stage can make all subsequent steps have a clear target direction and be targeted.
Build a logical outline of your content
After establishing your goals, don’t open the software right away. Be the first to build a content outline on paper or in a document. Divide the core ideas into several key parts and sort out the logical relationship between them, whether they are parallel, progressive or causal. This outline is the skeleton of your presentation, ensuring that the entire narrative is clear and persuasive. A complete presentation often includes a cover, table of contents, transition pages, body and closing pages. Each major section of the outline corresponds to the table of contents and subsequent transitional chapters.
To complete the outline sorting, it is most efficient in WPS text or other text editors. List in detail several key points to be explained under each section, and even preliminarily indicate what types of materials are needed, such as charts and cases, etc. to support it. This pure text stage is easy to adjust the structure and add or delete content, which is much more flexible than directly typesetting and modification in PPT software.
Systematically collect and organize materials
Starting from the guidelines given by the outline, systematically collect all kinds of materials needed for this purpose. The materials include not only pictures, icons and company logos, but also chart data, relevant video clips or audio quotes. Special folders can be created and stored according to categories such as "pictures", "data", "videos", etc. to facilitate subsequent searches. When collecting images, pay attention to their clarity and copyright, and use royalty-free stock photos or internal company materials as much as possible.
For data-type materials, it is best to directly obtain the original files or links so that they can be updated at any time. If complex data needs to be displayed in a slide, then using Excel and other tools to make a prototype of the chart in advance will make things twice the result with half the effort. The more detailed this stage of material organization is, the smoother the subsequent editing and integration work will be, which can effectively avoid frequent interruptions in thinking due to searching for materials during the production process.
Unified visual style design
The unified visual style that can be achieved by designing the slide master or directly applying existing themes is an intuitive reflection of professionalism. In the WPS presentation, click the [Design] tab to see a rich and varied theme list. These themes have been preset with coordinated fonts, colors, and layouts. You can select appropriate themes based on the tone of the presentation, such as business, technology, and literature, and implement them with one-click application.
If you have higher requirements for design, you can enter the [Slide Master] view to customize it. Set the background, logo and global font on the main master, which will produce effects on all slides; on each layout master, you can implement special designs for different page types such as title pages and content pages. A unified style can not only improve the aesthetics, but also strengthen the brand image and help the audience focus on the content itself.
Organize content and animations page by page
Now entering the actual page creation period, refer to the outline and select the appropriate layout for each slide, such as title slide, title and content, etc., then fill in the text in the placeholders, drag the previously prepared pictures, charts and other materials to the corresponding positions, and adjust the size and position. Focus on conciseness in the text part, use more keywords and short sentences, and avoid the accumulation of large paragraphs of content.
To make the presentation more vivid, you can add animation effects appropriately. Object animation is used to control the order and mode of presentation of elements on the page. Switching animation will be used in the transition between pages. Animation has the principle of "auxiliary content communication" and is not about showing off skills, so it should be kept simple and natural. Complex animations may distract the audience, and may even cause compatibility issues when played on different computers.
Comprehensive inspection and drill preparation
After the editing of all pages is completed, a comprehensive inspection must be carried out. This check covers: the presence of typos and punctuation errors, the accuracy of data, the clarity of images, the order of animation playback, and whether all hyperlinks are valid. It is recommended to go to the [Slide Browse] view to check overall whether the style of all pages is consistent and whether the logical flow is smooth.
Before entering the formal presentation, be sure to carry out multiple rehearsals. Use the [Speaker Notes] function to record the key points of the lecture, and time it to control the total time. The act of rehearsing can help you familiarize yourself with the content, identify areas where your presentation may not go smoothly, and preview questions that the audience may ask. Thorough preparation is the key to giving a presentation with confidence and to ensure that your careful preparation achieves the goals you set.
When you are making PPT, which step do you most frequently spend the most time on, or do you think it is the most difficult to treat? Welcome to share your experiences and techniques in the comment area. If you find this article helpful, please give it a like and support!
